Teaching time management skills to your interns

September 13, 2010 at 5:38 pm | Posted in Advising interns, Time Management Skills | 1 Comment

A time management seminar for your students early in their internship program could save them time and ensure their success as they balance their heavy work and class loads. Offer the same workshop at different times to accommodate their various schedules.  Remind your students that they will impress their internship supervisors more by learning how to manage their time efficiently rather than working overtime.

First, help your students improve their organizational skills. They can start by making to-do lists at the end of every day for the following day, rating the items in order of importance from most important to least and adding a time limit for each entry. Arranging similar duties in blocks of time can help, too. Multitasking is another skill made easier thanks to technology. Your students could use an iPad to send emails or do internet research while traveling or waiting for a meeting.  Some people work on computers and make business calls simultaneously.

The phone, whether cell or land line, is the biggest tool to help manage time. Instruct your students to stand while they talk on the phone, encouraging them to keep the call short. Another time-saving technique involves not making or taking any calls until a task is finished or scheduling all phone conversations at an appointed time. One idea is to make calls and leave a message, knowing that the other person is unavailable but will receive the necessary information.

Wise meeting arrangements can also improve time management. Your students will find that if they go to someone else’s office or room for a meeting, they can leave more easily than if someone has settled down in their office or room. At meetings and in correspondence, direct your students to state the point of the meeting or letter at the very beginning, keep the information short, and then be clear on what action is expected. Having an agenda and timetable for every meeting contributes to a shorter meeting, too.

A time management seminar for your students early in their internship program could save them time and ensure their success as they balance their heavy work and class loads. Offer the same workshop at different times to accommodate their various schedules.  Remind your students that they will impress their internship supervisors more by learning how to manage their time efficiently rather than working overtime.

First, help your students improve their organizational skills. They can start by making to-do lists at the end of every day for the following day, rating the items in order of importance from most important to least and adding a time limit for each entry. Arranging similar duties in blocks of time can help, too. Multitasking is another skill made easier thanks to technology. Your students could use an iPad to send emails or do internet research while traveling or waiting for a meeting.  Some people work on computers and make business calls simultaneously.

The phone, whether cell or land line, is the biggest tool to help manage time. Instruct your students to stand while they talk on the phone, encouraging them to keep the call short. Another time-saving technique involves not making or taking any calls until a task is finished or scheduling all phone conversations at an appointed time. One idea is to make calls and leave a message, knowing that the other person is unavailable but will receive the necessary information.

Wise meeting arrangements can also improve time management. Your students will find that if they go to someone else’s office or room for a meeting, they can leave more easily than if someone has settled down in their office or room. At meetings and in correspondence, direct your students to state the point of the meeting or letter at the very beginning, keep the information short, and then be clear on what action is expected. Having an agenda and timetable for every meeting contributes to a shorter meeting, too.

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