Q. Is there any way to guarantee that all my students get reference letters?

July 8, 2010 at 10:36 am | Posted in Reference letters | Leave a comment
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by the Intern Coach

A. Reference letters mean a lot to students, and you’re wise to follow up that they all receive them. Although most companies understand the importance of such documents and readily provide them, sometimes you might need to nudge the internship supervisors along, so your students receive appropriate letters in a timely manner. Here are a few tips:

  • Create sample reference letters: Supply sample reference letters to internship supervisors, including positive statements. You could create a number of letters, depending on how many different types of internships your students have. For example, one for business majors, another for English majors, and a third for art majors etc. Then, you could give instructions on how to customize each letter for individual students. Be sure to say that the reference letters should be on company letterhead with the supervisor’s original signature.
  • Provide an internship calendar: Create a calendar for the internship supervisors before the internships begin. List the dates for starting and ending the internship, for weekly reports, for final evaluation, and for reference letters. During the course of the internships, email or call the internship supervisor, alerting him/her to each approaching due date. A busy internship supervisor will appreciate your helpful reminders.
  • Hand out self addressed stamped envelopes: Send a thank you to your students’ internship supervisors before the reference letter is due and enclose a stamped, self-addressed envelope for the reference letter. By thanking the internship supervisor in advance for the student reference letter, you improve your chances of getting it. Address the stamped, self-addressed envelope either to the student or to your Career Center, depending on your policy.
  • Suggest that students ask about letter early on: Ensure that the internship supervisors write the letter in a timely manner by suggesting to your students that they also ask for the reference letter before their internship ends. If your school has an internship contract with a company, make sure that the contract stipulates a reference letter. In some cases, such as a poorly performing intern or a personality conflict, the internship supervisor might need extra help in crafting the reference letter. Don’t hesitate to offer your assistance, so you can deliver a reference letter that’s a strong document to enhance the career future of your student interns.

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